Managing the Event Team

Management of the Event Team is done primarily from the homepage of the event, in the Event Team tab below the main body of the page.

To add a new role, click the Add Team Role/Member button at the top of the page. The form is in two sections, the Role Details section, and the User Invitation section.

As an example, the event may need a Chief Umpire. If you do not yet know who the Chief Umpire will be, or should be, you can fill out the Role Details section (below), and can then save the role as "Unassigned". The title field allows you to give people more specific titles, e.g. one of the Deputy Race Officers may be the Finish Officer. The Event Team tab shows a list of all the roles created in the event, and, at any point after you have created the role, you can edit it, or delete it, by selecting "Edit Role" from the dropdown menu at the right-hand side of the table of event role members.

At the point where you know who you would like to undertake the role, you can then invite them to do so (this may be at the same time as you create the role). You can then search for them using the box, and if their Profile is public, and they are open to that role, you will be able to select them directly. Otherwise, if they do not have an account, or if you would prefer, you can simply enter their First Name, Last Name, and Email address. Once you submit the form, an email will be sent to them, indicating that you have invited them to take up the role. They will then be able to login or sign up for an account, and accept or decline the invitation.

After someone has been invited, you will see a new section below the form, which shows all the current and historical invitations that exist. While there is a pending invitation (i.e. neither accepted or declined by the recipient, and not rescinded by the sender) you will not be able to invite anyone new. You can see the details of the recipient, and the status of the invitation in the table, and the Event Team tab on the Event Home page will display that there is a pending invitation for the role. While the invitation is pending, it can be rescinded, by pressing the relevant button on the invite, or, if you would like to remind the recipient, or if their initial invitation has expired (after 1 week), you can resend the email. You will receive an email if the invitation is accepted or declined, or, if the invitation has expired but the recipient still would like to take up the role, they can request a new invitation email. If the invitation is declined, you will be able to invite someone new to take up the role.

If the invitation is accepted, when editing the role you will be able to see the user that is currently taking on the role, and will have the option to remove them from the role. There will also be a new element in the dropdown for the role in the Event Team tab on the Event Homepage, allowing you to edit the permissions for the user for the event. 

• Related Articles

• Manage Team

  Team Management If you have permission to do so, you will be able to access the Manage Team page. Adding Members On the Manage Team page you can manage the sailors who are a part of the team. There are two options for adding a Team Member: inviting a ...

• Team Entry Management

  Entry Management For events where your team or club has an entry it is possible to Mange the Entry either from the event or from your team page. Depending upon the event entry process and event timeline, it may not be possible to adjust the entry ...

• Managing the Noticeboard

  If an event has the Noticeboard feature, this will be displayed on the Event Homepage Noticeboards are split into 3 tabs as follows: - Official Noticeboard (ONB) - Other Information (OIB) - Full Document List (only seen by those with the correct ...

• Team Racing Tie Breaking

  The kSail Events Results Service provides an event with multiple options for how to break ties for a range of Team Racing scheduling and format options. The following Tie Breaking formats for Team Racing are included within the System. Round Robins- ...

• Team Permissions

  Managing Members At the bottom of the Manage Team page, The Sailors in Team section shows the current members, temporary sailors, and pending invitations. The dropdown on the right hand side of the each person allows you to edit/remove the sailors' ...