kSail/BUSA Partnership - Advanced Shipping
Our history of supporting university sailing gives us an understanding of some of the challenges that University Sailing Clubs face with the management of finances. For university clubs which are part of the kSail/BUSA Partnership, we try and provide an advanced shipping service by which parts and spares can be dispatched from kSail before payment has been made.
The following provides some case examples:
Case 1 - The Students Union/University/Athletics Union make all supplier payments on behalf of the Sailing Club.
- Most orders can normally be shipped immediately when accompanied by an SU/AU Purchase Order.
- This can sometimes depend on individual SU/AU policies; some do not allow us to make any shipment without both the Purchase Order and cleared payment.
- We would normally expect payment to clear on the first order of each academic year to demonstrate a working process before the order is shipped.
- For many Universities, we are already set up as a registered supplier which means that a simple handover between each academic year is all that is required.
- When a Purchase Order is not an SU/AU requirement, payment for orders of parts and spares over £500 would normally be expected to be made prior to shipping.
Case 2 - The Sailing Club is solely responsible for and manages their own expenditure.
- This service depends entirely on the reputation of the Sailing Club, it's individual members and their collective relationship with the kSail Team.
- We would normally expect payment to be made before the first order of the Academic Year is shipped, however subsequent orders can often be sent sooner.
- When an order for parts and spares is over £500 we would normally expect payment to be made prior to shipping.
- We have a long history of working with most University Clubs and for the vast majority this is a very positive, however a small number of Clubs have taken unreasonable liberties or have not paid in a reasonable time and therefore we cannot offer any level of credit. In these situations we expect all orders to be paid before shipping. We do our best each year to work with new committees and club members to plan a longer term solution and to returning to a more supportive role.
Case 3 - The members of the Sailing Club order and purchase items and then reclaim money back through their own expenses.
- Unfortunately, payment for all orders will need to be made upfront before shipping.
Limitations
- The total value of all goods dispatched using advanced shipping regardless of the number of orders may not exceed £500.
- The title of any dispatched goods remains with kSail until payment has been made in full.
- kSail may decline advanced shipping to any institution for any reason.
- Please also see our full terms and conditions.
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